Arcade / bowling / mini golf / FEC software, built around ServSafe, ABC and stored-value game / play-card system

Arkathos gives a arcade a workspace tailored to how the work actually runs — This workspace is built around running a high-cash, high-volume walk-in + party-booking entertainment floor: daily cash close, lane/party reservations, and a large hourly teen crew. Arkathos tailors a arcade workspace around 5 agents: mint-warden, Quartermaster, Marshall, Treasury, Herald.

Compliance a arcade can't afford to miss

Watchtower tracks every license, bond, insurance policy, and continuing-education requirement for a arcade, with renewal cadences and staged reminders so nothing lapses.

• A arcade must maintain a General Business License, which renews every year.
• A arcade must maintain a Local Business License / Business Tax Certificate, through the Local city/county business licensing department (municipal clerk or tax collector), which renews every year.
• A arcade must maintain a Amusement / Coin-Op Device License (per machine), through the State/Local Amusement Device Licensing Authority, which renews every year.
• A arcade must maintain a Coin-Operated Amusement Machine License & Occupation Tax Decals (per machine), through the State revenue/tax agency or state lottery (e.g., Texas Comptroller, Illinois Dept. of Revenue, Georgia Lottery Corporation) and/or local licensing, which renews every year.
• A arcade must maintain a Amusement / Admissions Tax Registration, through the State/Local Dept of Revenue, which renews every year.
• A arcade must maintain a Amusement / Redemption Games Registration (skill-vs-chance compliance), through the State gaming/amusement regulator or municipal licensing (e.g., NJ Legalized Games of Chance Control Commission), which renews every year.
• A arcade must maintain a Certificate of Occupancy (Assembly use), through the Local building / code enforcement department, which has no fixed renewal cycle.
• A arcade must maintain a Sales Tax / Seller's Permit, through the State Dept of Revenue, which has no fixed renewal cycle.
• A arcade must maintain a Certificate of Occupancy, through the Local Building Dept, which has no fixed renewal cycle.
• A arcade must maintain a Fire Safety / Assembly Occupancy Permit (annual fire inspection certificate), through the Local fire marshal / fire department, which renews every year.
• A arcade must maintain a Food Service Establishment Permit (snack bar / concessions), through the Local Health Dept, which renews every year.
• A arcade must maintain a Retail Food Establishment Permit (if serving food/snacks), through the State or local health department, which renews every year.
• A arcade must maintain a Certified Food Protection Manager (CFPM), through the ANAB-Conference for Food Protection accredited program (e.g., ServSafe / National Restaurant Association), which renews every 5 years.
• A arcade must maintain a Liquor License (if serving alcohol), through the ABC/Liquor Board, which renews every year.
• A arcade must maintain a Food Protection Manager Certification (ServSafe), through the Accredited Food Safety Program, which renews every 5 years.
• A arcade must maintain a Retail Alcoholic Beverage (Liquor) License (if serving alcohol), through the State Alcoholic Beverage Control (ABC) authority, which renews every year.
• A arcade must maintain a Alcohol Server / Seller Training (TIPS), through the State-approved Alcohol Server Training Provider, which renews every 3 years.
• A arcade must maintain a General Liability Insurance, through the Commercial insurance carrier, which renews every year.
• A arcade must maintain a CPR / AED / First Aid Certification, through the American Red Cross / American Heart Association, which renews every two years.
• A arcade must maintain a Workers' Compensation Insurance, through the State-authorized workers' compensation carrier or state fund, which renews every year.
• A arcade must maintain a Cyber Liability Insurance, through the Commercial insurance carrier, which renews every year.
• A arcade must maintain a Professional Liability / Errors & Omissions (E&O) Insurance, through the Commercial insurance carrier, which renews every year.
• A arcade must maintain a Liquor Liability (Dram Shop) Insurance (if serving alcohol), which renews every year.

Everything Arkathos runs for a arcade

These are the agents set up first for a arcade — and because it's one platform, every plan includes all 16 Arkathos agents. Also included whenever you need them: Sentinel, Guardhouse, Scribe, Courier, War Room, Armory, Mint Warden, Vault Keeper, Watchtower, Bulletin Board, Client Portal.

• Quartermaster — Online booking & appointments, Calendar & availability, Events & waitlists, Automated reminders, Job dispatch & scheduling.
• Marshall — Payroll runs, Employee & HR records, Tax withholding & filings, Time & PTO tracking.
• Treasury — Invoicing & payment collection, Expense tracking, Accounting & bookkeeping, Business tax prep & filing, Recurring billing & subscriptions, Financial dashboards & reports.
• Herald — SEO & get-found content, Social media scheduling, Email & newsletter campaigns, Brand voice & content studio, Review & reputation growth, AI-overview & directory visibility.

Your tailored arcade workspace

These are net-new, arcade-specific capabilities — not a generic CRM bolted onto your industry.

• Stored-value game / play-card system (Mint Warden): Reloadable tap/RFID play cards (Dave & Buster's Power Card model): issue and reload cards at POS, track per-card balance, deduct credits per play/swipe, carry unredeemed balances as a deferred-revenue liability, and surface low-balance reload prompts. Distinct from the existing punch-card Loyalty tab.
• Redemption-prize ledger + skill-vs-chance prize-cap guard (Mint Warden): Track tickets/e-credits earned per player and run the prize counter as a redemption POS that draws down prize-counter inventory; enforce per-jurisdiction prize-value caps and a skill-vs-chance classification flag so redemption play isn't deemed regulated gambling.
• Amusement / admissions tax engine (Treasury): A separate admissions/amusement tax line distinct from sales tax: per-jurisdiction rate + filing cadence, with revenue tagged as amusement-taxable (attraction wristbands, laser tag, go-karts, lane time) vs sales-taxable (snack bar, retail) and split automatically on the daily close and on filings.
• Birthday-party package builder + deposit-to-book (Quartermaster): Tiered party-package templates (headcount, lanes/bays, party room, food, host/attendant) that block the room + lanes for the slot, take a card-on-file deposit to reserve, and convert the package into an invoice with the balance due on the day.
• Minor-labor hour-rule scheduling guard (Marshall): Auto-enforce teen work-hour limits on the schedule and clock — school-night cutoffs, daily/weekly max hours by age, mandatory break rules — blocking or flagging non-compliant shifts before they're published given the heavy teen workforce.
• Attraction waiver e-sign (go-karts / trampolines / laser tag) (Scribe): Parent/guardian e-sign liability waivers for higher-risk attractions, sent with the booking or signed at a lobby kiosk, with retention and a per-attraction 'signed' check before a guest is wristbanded onto go-karts, trampolines, or laser tag.
• Per-machine amusement-device license registry (Watchtower): Track each coin-op/amusement machine's state + local device license and decal with renewal dates and per-machine fees, so the floor stays licensed and the amusement-tax engine can reconcile machine count to licenses.

The agents and tabs you get

Quartermaster for a arcade surfaces Calendar, Bookings, Availability, Waitlist, Chat. Marshall for a arcade surfaces Calendar, Time tracking, Kiosk, Employees, Chat. Treasury for a arcade surfaces Financial sheet, Sales tax, Payroll, Filings, Chat. Herald for a arcade surfaces Get found, Directories, Compose, Schedule, Ads, ✦Studio, Chat, Brand voice.

Frequently asked questions

best software for a family entertainment center

All-in-one platforms (CenterEdge, ROLLER, Sports Carnival) bundle POS, online booking, party management, and reporting. For the business side — bookkeeping, CRM, scheduling, payroll, marketing — Arkathos runs it under flat pricing with no per-seat fees.

how much does FEC / arcade pos software cost

Most run $200-$500/month per location plus setup, hardware, and card-reader/processing fees; some vendors use flat licenses. Arkathos uses flat pricing with no per-seat charges across its full 16-agent suite.

do i need a cashless card system for my arcade

Cashless cards/wristbands (Intercard, Sacoa, Embed) replace tokens and paper tickets, simplify birthday timeplay, and typically raise per-guest spend. They're the hardware layer; your business software should read that sales data for reporting.

how to run a family entertainment center

You need POS, online booking, digital waivers, birthday-party scheduling, cashless/redemption, inventory, and reporting working together. Arkathos handles the operations layer — finances, CRM, staff scheduling, payroll, tax compliance, and marketing — tailored to FECs.

does bowling pos integrate with brunswick or steltronic

Yes — FEC platforms like IdealOne and Parafait interface with Brunswick, Steltronic, US Bowling, and QubicaAMF scoring to start/manage lanes from one POS alongside food, arcade, and party sales.

how do i take online birthday party bookings for my fun center

Use booking software that lets parents reserve packages, add pizza/goodie-bag upsells, and sign waivers online, then automate reminders. Arkathos's scheduling, CRM, and marketing agents capture bookings and follow up automatically.

do i need digital waivers for my arcade or trampoline park

For attractions with injury risk, yes — collect signed liability waivers before play. Most FEC booking platforms let party guests complete waivers online in advance, linking each signature to the reservation.

all in one software for bowling arcade and food

Multi-profit-center platforms (CenterEdge, IdealOne, ROLLER) unify lanes, arcade redemption, F&B, and parties in one POS. Arkathos layers on top for bookkeeping, payroll, scheduling, compliance, and marketing across all revenue centers.

how do i schedule staff and run payroll for an entertainment center

FECs need shift scheduling tied to hourly, tipped, and part-time payroll plus tax filing. Arkathos's scheduling and payroll agents build rotas, run payroll, and handle payroll-tax compliance under one flat price.

What licenses and insurance does a arcade need?

Arkathos tracks 23 items for a arcade, including General Business License, Local Business License / Business Tax Certificate, Amusement / Coin-Op Device License (per machine), Coin-Operated Amusement Machine License & Occupation Tax Decals (per machine). Each renewal and expiration is monitored in Watchtower with staged reminders.

Which Arkathos agents does a arcade get?

Arkathos tailors a arcade workspace around 5 agents: mint-warden, Quartermaster, Marshall, Treasury, Herald.

How is the Arkathos workspace tailored for a arcade?

Beyond the standard tools, Arkathos builds arcade-specific features: Stored-value game / play-card system; Redemption-prize ledger + skill-vs-chance prize-cap guard; Amusement / admissions tax engine.

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