Pet boarding / daycare / kennel software, built around E&O and run/kennel capacity & occupancy board

Arkathos gives a pet boarding a workspace tailored to how the work actually runs — This workspace is built around booking boarding/daycare stays against limited kennel capacity, with current vaccinations and a deposit on every reservation. Arkathos tailors a pet boarding workspace around 5 agents: Quartermaster, Sentinel, mint-warden, Treasury, Herald.

Compliance a pet boarding can't afford to miss

Watchtower tracks every license, bond, insurance policy, and continuing-education requirement for a pet boarding, with renewal cadences and staged reminders so nothing lapses.

• A pet boarding must maintain a Kennel / Animal Boarding Facility License, through the State Department of Agriculture or local municipal / animal-control authority (varies by state), which renews every year.
• A pet boarding must maintain a Zoning / Conditional Use Permit (kennel land-use approval), through the Local zoning / planning department, which has no fixed renewal cycle.
• A pet boarding must maintain a Fire Safety Inspection / Certificate of Occupancy, through the Local fire marshal / building department, which renews every year.
• A pet boarding must maintain a Certified Professional Animal Care Provider (CPACP), through the Professional Animal Care Certification Council (PACCC), which renews every 3 years.
• The Certified Professional Animal Care Provider (CPACP) carries a continuing-education requirement of 20 hours every 36 months (20h General animal-care CEUs (no ethics or sub-category minimum published)).
• A pet boarding must maintain a Pet First Aid & CPR Certification, through the American Red Cross / PetTech (course-completion credential), which renews every two years.
• A pet boarding must maintain a General Liability Insurance, through the Commercial insurance carrier, which renews every year.
• A pet boarding must maintain a Animal Bailee / Care, Custody & Control Coverage, through the Commercial insurance carrier, which renews every year.
• A pet boarding must maintain a Professional Liability Insurance (E&O), through the Commercial insurance carrier, which renews every year.
• A pet boarding must maintain a Cyber Liability Insurance, through the Commercial insurance carrier, which renews every year.
• A pet boarding must maintain a Workers' Compensation Insurance, through the State-regulated workers' compensation / commercial carrier, which renews every year.

Everything Arkathos runs for a pet boarding

These are the agents set up first for a pet boarding — and because it's one platform, every plan includes all 16 Arkathos agents. Also included whenever you need them: Guardhouse, Scribe, Courier, War Room, Armory, Marshall, Mint Warden, Vault Keeper, Watchtower, Bulletin Board, Client Portal.

• Quartermaster — Online booking & appointments, Calendar & availability, Events & waitlists, Automated reminders, Job dispatch & scheduling.
• Sentinel — Contact & lead management, Deal / estimate pipeline, Task & follow-up tracking, SMS & email outreach, Pipeline reporting.
• Treasury — Invoicing & payment collection, Expense tracking, Accounting & bookkeeping, Business tax prep & filing, Recurring billing & subscriptions, Financial dashboards & reports.
• Herald — SEO & get-found content, Social media scheduling, Email & newsletter campaigns, Brand voice & content studio, Review & reputation growth, AI-overview & directory visibility.

Your tailored pet boarding workspace

These are net-new, pet boarding-specific capabilities — not a generic CRM bolted onto your industry.

• Run/kennel capacity & occupancy board (Quartermaster): A live capacity map of runs/suites/daycare floor with hard caps, who is checked in, drop-off/pick-up times, and an overbooking guard — distinct from generic bookings.
• Vaccination vault that hard-blocks check-in (Sentinel): Per-pet vaccination records (rabies, DHPP, bordetella, and increasingly canine influenza) with expiry dates that block check-in when lapsed.
• Owner self-serve vaccination upload before drop-off (Client Portal): Portal upload of vax records ahead of arrival so the front desk isn't chasing paperwork at the door.
• Boarding agreement + emergency-vet + med-admin consent e-sign (Scribe): Boarding/liability agreement, emergency-vet authorization, and medication-administration consent signed and attached to the reservation.
• Per-stay feeding & medication schedule with staff check-off (Quartermaster): A care plan per stay: feeding times/diet and meds with dosage/time, surfaced to staff as a daily check-off log so nothing is missed across a multi-day boarding.
• Holiday waitlist + peak surge pricing (Quartermaster): Waitlist plus surge-priced holiday rates for the Thanksgiving/Christmas/spring-break demand spikes.
• Facility license / insurance / occupancy renewal tracking (Watchtower): Track kennel license (incl. USDA APHIS where required), zoning/occupancy and fire-code limits, and insurance renewals.
• Daily report cards / photo updates to owners (Courier): Auto daily report card (meals, potty, play, photo) sent to the owner during a stay.

The agents and tabs you get

Quartermaster for a pet boarding surfaces Calendar, Bookings, Availability, Waitlist, Chat. Sentinel for a pet boarding surfaces Contacts, Chat. Treasury for a pet boarding surfaces Financial sheet, Invoices, Draft estimate, Sales tax, Chat. Herald for a pet boarding surfaces ✦Studio, Compose, Schedule, Get found, Chat, Brand voice.

Frequently asked questions

best software for dog boarding and daycare

Top-ranked picks include Gingr, ProPet, MoeGo, Time To Pet and Kennel Connection, covering booking, vaccine tracking and payments. Arkathos bundles the same operations plus finances, payroll and marketing under flat, no-per-seat pricing.

how much does dog boarding software cost per month

Usually $50-$300+/month, scaling with pets, staff seats or locations, plus payment-processing markups; free tiers exist (DoggieDashboard). Arkathos uses flat pricing with no per-seat fees.

do i need software to track vaccine records for dog daycare

Not required, but strongly advised. Software stores rabies, DHPP and Bordetella records, flags expirations, and blocks bookings for expired shots—safer than spreadsheets. Arkathos tracks vaccine expiry and alerts owners automatically.

dog daycare online booking with digital waivers and reminders

Look for a client portal where owners book, e-sign waivers, upload vaccines and pay, plus automated SMS/email reminders before drop-off to cut no-shows. Arkathos handles booking, waivers, reminders and payments.

how do i stop overbooking my kennel

Set per-run/room and per-pet-type capacity limits so the online calendar auto-marks dates unavailable once full. Arkathos enforces capacity rules and blocks double-booking across boarding and daycare.

how to keep track of dog boarding reservations without paper

Use one calendar linking each reservation to the pet's profile, feeding/med notes, kennel assignment and check-in status, replacing paper logs. Arkathos centralizes bookings, pet profiles and daily care notes in one place.

how to get more clients for my dog daycare

Claim your Google Business Profile, gather reviews, post daily pet photos on Instagram/Facebook/Nextdoor, run referral offers, and rank locally with area-focused content. Arkathos includes marketing, review and SMS/email campaign tools.

do i need a license to run a dog boarding business

Usually yes—most areas require a business license plus a kennel/animal-boarding permit and a facility or health inspection; rules vary by city and county, so check early. Arkathos tracks license and compliance deadlines.

is there free dog daycare software

Yes—DoggieDashboard offers a free basic plan and GoPet AI starts near $20/month, but free tiers cap pets and features. Arkathos isn't free but bundles operations, finances and payroll without per-seat fees.

What licenses and insurance does a pet boarding need?

Arkathos tracks 10 items for a pet boarding, including Kennel / Animal Boarding Facility License, Zoning / Conditional Use Permit (kennel land-use approval), Fire Safety Inspection / Certificate of Occupancy, Certified Professional Animal Care Provider (CPACP). Each renewal and expiration is monitored in Watchtower with staged reminders.

What continuing education is required for a pet boarding?

The Certified Professional Animal Care Provider (CPACP) carries a continuing-education requirement of 20 hours every 36 months (20h General animal-care CEUs (no ethics or sub-category minimum published)). Watchtower logs hours by category and flags shortfalls before the deadline.

Which Arkathos agents does a pet boarding get?

Arkathos tailors a pet boarding workspace around 5 agents: Quartermaster, Sentinel, mint-warden, Treasury, Herald.

Related industries