Talent / modeling / casting agency software, built around E&O and talent trust-account ledger with statutory remittance windows

Arkathos gives a talent a workspace tailored to how the work actually runs — This workspace is built around matching a managed talent roster to client bookings and paying out trust-held talent commissions correctly. Arkathos tailors a talent workspace around 5 agents: Sentinel, Quartermaster, Treasury, Scribe, Herald.

Compliance a talent can't afford to miss

Watchtower tracks every license, bond, insurance policy, and continuing-education requirement for a talent, with renewal cadences and staged reminders so nothing lapses.

• A talent must maintain a State Talent / Employment (Booking) Agency License, through the State labor or consumer-protection agency (e.g., CA Labor Commissioner/DLSE; NY State DOL Division of Labor Standards or NYC DCWP; NJ Division of Consumer Affairs), which renews every year.
• A talent must maintain a Talent / Employment Agency License, through the State Labor Commissioner / Dept of Labor, which renews every year.
• A talent must maintain a General Business License, which renews every year.
• A talent must maintain a Talent / Employment Agency Surety Bond, through the Licensed surety company; filed with the state talent/employment-agency licensing agency, which renews every year.
• A talent must maintain a Business Entity Registration & Annual Report, through the State Secretary of State / business filing agency, which renews every year.
• A talent must maintain a DBA / Fictitious Business Name Registration, through the County Clerk, which renews every 5 years.
• A talent must maintain a Permit to Employ Minors in the Entertainment Industry (when representing minors), through the State Labor Commissioner / labor department (e.g., CA DLSE), which has no fixed renewal cycle.
• A talent must maintain a Talent Agency Surety Bond, through the Surety Bond Provider / State Labor Dept, which renews every year.
• A talent must maintain a Child Performer / Entertainment Work Permit (per minor), through the State Labor Dept, which renews every 6 months.
• A talent must maintain a Professional Liability / Errors & Omissions (E&O) Insurance, through the Private insurer (admitted or surplus-lines carrier), which renews every year.
• A talent must maintain a General Liability Insurance, through the Private insurer (admitted or surplus-lines carrier), which renews every year.
• A talent must maintain a Cyber Liability Insurance, through the Private insurer (admitted or surplus-lines carrier), which renews every year.
• A talent must maintain a Professional Liability / E&O Insurance, which renews every year.
• A talent must maintain a Workers' Compensation Insurance, through the Private insurer / state workers' compensation fund, which renews every year.
• A talent must maintain a Employment Practices Liability Insurance (EPLI), through the Private insurer (admitted or surplus-lines carrier), which renews every year.
• A talent must maintain a Commercial Crime / Fidelity Bond (protects client trust funds), through the Licensed surety / private insurer, which renews every year.

Everything Arkathos runs for a talent

These are the agents set up first for a talent — and because it's one platform, every plan includes all 16 Arkathos agents. Also included whenever you need them: Guardhouse, Courier, War Room, Armory, Marshall, Mint Warden, Vault Keeper, Watchtower, Bulletin Board, Client Portal.

• Sentinel — Contact & lead management, Deal / estimate pipeline, Task & follow-up tracking, SMS & email outreach, Pipeline reporting.
• Quartermaster — Online booking & appointments, Calendar & availability, Events & waitlists, Automated reminders, Job dispatch & scheduling.
• Treasury — Invoicing & payment collection, Expense tracking, Accounting & bookkeeping, Business tax prep & filing, Recurring billing & subscriptions, Financial dashboards & reports.
• Scribe — Document & contract templates, E-signature, Proposal & form builder, PDF / Word export.
• Herald — SEO & get-found content, Social media scheduling, Email & newsletter campaigns, Brand voice & content studio, Review & reputation growth, AI-overview & directory visibility.

Your tailored talent workspace

These are net-new, talent-specific capabilities — not a generic CRM bolted onto your industry.

• Talent trust-account ledger with statutory remittance windows (Treasury): Separate each booking into client receivable -> capped agency commission -> talent trust-held payout, never booking gross as revenue, and flag remittance deadlines so talent earnings are paid out within statutory windows. License-jeopardy compliance.
• Two-sided roster <-> casting-call matcher with submissions (Sentinel): Talent profiles (attributes, rates, union status) on one side and client casting calls/job orders on the other; submit talent to roles and track submission -> callback -> booked across both pipelines.
• Comp-card / portfolio / measurements talent intake (Client Portal): Talent self-upload of headshots, comp cards, measurements, and reels that the agency assembles into a media kit and submits to client bookers through a client casting portal.
• Child-performer (Coogan) compliance workflow (Watchtower): Per-minor tracking of Coogan blocked-trust accounts, entertainment work permits and expiries, work-hour limits, and required on-set guardian/teacher coverage.
• Agency license, surety bond + advance-fee guardrail (Watchtower): Track state talent-agency license and bond renewals and enforce a guardrail against charging talent prohibited upfront registration/photo/training fees (Krekorian/advance-fee laws).

The agents and tabs you get

Sentinel for a talent surfaces Overview, Contacts, Tasks, Chat. Quartermaster for a talent surfaces Calendar, Availability, Bookings, Chat. Treasury for a talent surfaces Financial sheet, Invoices, Transactions, Chat. Scribe for a talent surfaces Documents, Templates, Chat. Herald for a talent surfaces Compose, Schedule, Get found, Directories, ✦Studio, Chat, Brand voice.

Frequently asked questions

best software for a modeling agency

Popular picks include Syngency, Mainboard, StarAgent, Mediaslide and cDs — booking, imaging, comp cards and invoicing. Arkathos bundles CRM, scheduling, invoicing, payroll and compliance into one flat-price platform tailored to agencies.

how much commission does a modeling agency take

Legitimate agencies charge about 15-20% on the model side plus a separate 15-25% client-side fee. Anything over 20% to the model needs justification, and reputable agencies never charge for representation.

do you need a license or bond to run a talent agency

Some states do. California, Florida and others require a talent-agency license and surety bond (about $5k in FL, $50k in CA); many states have none. Check your state labor department.

how long does an agency have to pay a model after a job

In California, agencies must deposit client payments into a trust account and disburse talent's share (minus commission) within 30 days. Arkathos tracks bookings, invoices and payout deadlines automatically.

how do i make comp cards and digitals for my models

Use ModelPlatform, Pixpa, Canva or agency software that auto-builds comp cards from a model's stats and photos. Standard comp card is 5.5"x8.5" with 4-6 images plus measurements.

is there an app to manage talent bookings and scheduling

Yes — Syngency, StarAgent, Mainboard and Picktime handle bookings, calendars and talent self-scheduling with reminders. Arkathos adds scheduling plus CRM, invoicing and payroll under one flat fee, no per-seat charges.

how to start a modeling agency

Pick a niche, research your market, recruit models and a photographer, register the business (check state licensing and bonding), build a website, and set up booking/CRM tools. Start lean from a home office.

best software for casting calls and self-tape submissions

Talent Systems (Casting Networks), Casting Crane, Casting Manager and Production.tools let you post roles, collect self-tapes and media, schedule auditions, and bulk-message talent by email or SMS.

do i need a crm for a talent agency

A CRM keeps talent, clients, bookings and follow-ups in one place instead of spreadsheets. Arkathos includes a CRM alongside scheduling, invoicing, payroll and marketing — flat pricing, no per-seat fees.

What licenses and insurance does a talent need?

Arkathos tracks 16 items for a talent, including State Talent / Employment (Booking) Agency License, Talent / Employment Agency License, General Business License, Business Entity Registration & Annual Report. Each renewal and expiration is monitored in Watchtower with staged reminders.

Which Arkathos agents does a talent get?

Arkathos tailors a talent workspace around 5 agents: Sentinel, Quartermaster, Treasury, Scribe, Herald.

How is the Arkathos workspace tailored for a talent?

Beyond the standard tools, Arkathos builds talent-specific features: Talent trust-account ledger with statutory remittance windows; Two-sided roster <-> casting-call matcher with submissions; Comp-card / portfolio / measurements talent intake.

Related industries