Real estate brokerage software, built around E&O and commission split / cap engine

Arkathos gives a real estate brokerage a workspace tailored to how the work actually runs — This workspace is built around running a roster of agents — commission splits/caps, broker trust accounting, and license supervision. Arkathos tailors a real estate brokerage workspace around 5 agents: Sentinel, Treasury, Scribe, Marshall, Herald.

Compliance a real estate brokerage can't afford to miss

Watchtower tracks every license, bond, insurance policy, and continuing-education requirement for a real estate brokerage, with renewal cadences and staged reminders so nothing lapses.

• A real estate brokerage must maintain a Real estate broker license, through the State Real Estate Commission / Department of State (varies by state), which renews every two years.
• The Real estate broker license carries a continuing-education requirement of 18 hours every two years (3h Ethics, 2h Fair housing / anti-discrimination, 1h Agency law, 3h Broker management & supervision, 9h General / elective).
• A real estate brokerage must maintain a Real estate brokerage / branch office license, through the State Real Estate Commission / Department of State (varies by state), which renews every two years.
• A real estate brokerage must maintain a Designated / managing broker of record registration, through the State Real Estate Commission, which renews every two years.
• A real estate brokerage must maintain a Broker trust / escrow account registration & reconciliation, through the State Real Estate Commission, which has no fixed renewal cycle.
• A real estate brokerage must maintain a NAR Code of Ethics training (REALTOR membership), through the National Association of REALTORS, which renews every 3 years.
• The NAR Code of Ethics training (REALTOR membership) carries a continuing-education requirement of 2.5 hours every 36 months (2.5h Ethics).
• A real estate brokerage must maintain a Errors & Omissions (E&O) / professional liability insurance, through the Private insurer (state-mandated in select states), which renews every year.
• A real estate brokerage must maintain a General liability insurance, through the Private insurer, which renews every year.
• A real estate brokerage must maintain a Cyber liability insurance, through the Private insurer, which renews every year.
• A real estate brokerage must maintain a Workers' compensation insurance, through the State workers' compensation authority / private insurer, which renews every year.
• A real estate brokerage must maintain a Broker surety bond / Real Estate Recovery Fund assessment, through the State Real Estate Commission / surety (varies by state), which has no fixed renewal cycle.

Everything Arkathos runs for a real estate brokerage

These are the agents set up first for a real estate brokerage — and because it's one platform, every plan includes all 16 Arkathos agents. Also included whenever you need them: Guardhouse, Quartermaster, Courier, War Room, Armory, Mint Warden, Vault Keeper, Watchtower, Bulletin Board, Client Portal.

• Sentinel — Contact & lead management, Deal / estimate pipeline, Task & follow-up tracking, SMS & email outreach, Pipeline reporting.
• Treasury — Invoicing & payment collection, Expense tracking, Accounting & bookkeeping, Business tax prep & filing, Recurring billing & subscriptions, Financial dashboards & reports.
• Scribe — Document & contract templates, E-signature, Proposal & form builder, PDF / Word export.
• Marshall — Payroll runs, Employee & HR records, Tax withholding & filings, Time & PTO tracking.
• Herald — SEO & get-found content, Social media scheduling, Email & newsletter campaigns, Brand voice & content studio, Review & reputation growth, AI-overview & directory visibility.

Your tailored real estate brokerage workspace

These are net-new, real estate brokerage-specific capabilities — not a generic CRM bolted onto your industry.

• Commission split / cap engine (Treasury): Per-agent split tiers, annual cap tracking with post-cap flat fees, transaction/franchise fees, and E&O deductions — auto-computes each agent's disbursement at every closing.
• Broker trust / escrow ledger with three-way reconciliation (Treasury): Segregated earnest-money trust account with a per-transaction sub-ledger and the bank/book/trust three-way reconciliation most state RE commissions require.
• Agent license & E&O compliance board (Marshall): Track each agent's license number, expiration, CE hours, and E&O coverage; block dispatching deals to an agent whose license or insurance has lapsed.
• Broker transaction-review / supervision queue (Scribe): Every agent's executed contracts and disclosures route to a broker sign-off queue before closing, with an audit trail of who reviewed what when.
• Agent recruiting pipeline (Sentinel): Recruit-prospect pipeline with production stats (GCI, deal count), interview stages, and onboarding handoff into Marshall.
• Year-end 1099-NEC batch for agents (Marshall): Aggregate each agent's annual commission payouts and generate/file 1099-NEC in one batch.

The agents and tabs you get

Sentinel for a real estate brokerage surfaces Overview, Contacts, Tasks, Chat. Treasury for a real estate brokerage surfaces Financial sheet, Transactions, Pipeline, Invoices, Chat. Scribe for a real estate brokerage surfaces Documents, Templates, Chat. Marshall for a real estate brokerage surfaces Employees, Onboarding, Payroll, Chat. Herald for a real estate brokerage surfaces Compose, Schedule, Get found, Directories, ✦Studio, Chat, Brand voice.

Frequently asked questions

best software for a real estate brokerage

Top picks include Lone Wolf, SkySlope, Dotloop, and Brokermint/BoldTrail for transactions and back office. All-in-one platforms like Arkathos bundle CRM, finances, scheduling, payroll, compliance and marketing under flat, no-per-seat pricing.

how do I choose the right brokerage software

List your must-have workflows (transactions, commissions, compliance, CRM), confirm it integrates with your MLS and existing tools, check agents will actually adopt it, and compare per-seat vs flat pricing before committing.

how much does real estate transaction management software cost

Most plans run about $30-100/month: Dotloop ~$32, Paperless Pipeline from ~$69, Open to Close $99-399. Free tiers exist but cap transactions and document storage, which is a compliance risk.

do I need a CRM for my real estate brokerage

Not legally required, but at scale manual lead, listing and past-client tracking breaks down fast. Note: a brokerage-provided CRM's data often stays with the firm if agents leave.

how do real estate brokers track commissions and pay agents

At closing, escrow disburses commission to the broker, who applies each agent's split (50/50, tiered, or flat-fee/cap) and pays out. Back-office software automates splits, caps, fees and 1099s; Arkathos's finance agents handle this.

how to keep real estate brokerage transactions compliant

Use per-state document checklists, collect required signatures, keep audit trails, and retain records 3+ years. Separate client trust funds from business money and reconcile trust accounts regularly to avoid the most common violation.

real estate broker trust account and escrow tracking software

Trust-accounting tools (Loft47, SkySlope, TrustBooks, Elite) automate three-way bank reconciliations, escrow ledgers and disbursements to keep funds compliant. Commingling and missed reconciliations are the top brokerage violations.

best all in one software for a small real estate brokerage

Small brokerages favor affordable all-in-ones over stacking tools; options range from Wise Agent (~$49/mo) to Real Geeks (~$299/mo). Arkathos bundles CRM, scheduling, payroll, finances, compliance and marketing at flat pricing with no per-seat fees.

software to recruit and onboard real estate agents to my brokerage

Recruiting and retention tools (Brokerkit, Agently) track prospect agents, automate outreach, and gamify onboarding to cut churn. It matters because brokerage revenue scales directly with how many productive agents you keep.

What licenses and insurance does a real estate brokerage need?

Arkathos tracks 10 items for a real estate brokerage, including Real estate broker license, Real estate brokerage / branch office license, Designated / managing broker of record registration, Broker trust / escrow account registration & reconciliation. Each renewal and expiration is monitored in Watchtower with staged reminders.

What continuing education is required for a real estate brokerage?

The Real estate broker license carries a continuing-education requirement of 18 hours every two years (3h Ethics, 2h Fair housing / anti-discrimination, 1h Agency law, 3h Broker management & supervision, 9h General / elective). The NAR Code of Ethics training (REALTOR membership) carries a continuing-education requirement of 2.5 hours every 36 months (2.5h Ethics). Watchtower logs hours by category and flags shortfalls before the deadline.

Which Arkathos agents does a real estate brokerage get?

Arkathos tailors a real estate brokerage workspace around 5 agents: Sentinel, Treasury, Scribe, Marshall, Herald.

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