Property management software, built around E&O and rent roll & recurring-rent ledger

Arkathos gives a property management a workspace tailored to how the work actually runs — This workspace is built around collecting recurring rent, managing leases/tenants, and dispatching maintenance — closing each month with owner statements. Arkathos tailors a property management workspace around 4 agents: Treasury, Sentinel, Quartermaster, Herald.

Compliance a property management can't afford to miss

Watchtower tracks every license, bond, insurance policy, and continuing-education requirement for a property management, with renewal cadences and staged reminders so nothing lapses.

• A property management must maintain a Real estate broker license, through the State real estate commission / department of real estate, which renews every two years.
• The Real estate broker license carries a continuing-education requirement of 18 hours every two years (3h Ethics, 2h Fair housing / anti-discrimination, 2h Agency / legal update, 11h General / electives).
• A property management must maintain a Real estate salesperson license (working under a broker), through the State real estate commission / department of real estate, which renews every two years.
• The Real estate salesperson license (working under a broker) carries a continuing-education requirement of 18 hours every two years (3h Ethics, 2h Fair housing / anti-discrimination, 2h Agency / legal update, 11h General / electives).
• A property management must maintain a Community Association Manager (CAM) license, through the State CAM regulator (e.g., FL DBPR Regulatory Council of Community Association Managers), which renews every two years.
• The Community Association Manager (CAM) license carries a continuing-education requirement of 15 hours every two years (3h Legal update, 3h Insurance & financial management, 3h Operation of the physical property, 3h Human resources, 3h Elective).
• A property management must maintain a Property manager permit (separate-license states), through the State real estate division (e.g., NV, MT, OR, ID, SC), which renews every two years.
• A property management must maintain a Professional liability / Errors & Omissions (E&O) insurance, through the Private insurance carrier, which renews every year.
• A property management must maintain a General liability insurance, through the Private insurance carrier, which renews every year.
• A property management must maintain a Cyber liability insurance, through the Private insurance carrier, which renews every year.
• A property management must maintain a Workers' compensation insurance, through the State workers' comp system / private carrier, which renews every year.
• A property management must maintain a Surety / fidelity bond (trust & association funds), through the Surety company (state- or statute-mandated), which renews every year.
• A property management must maintain a Certified Property Manager (CPM), through the Institute of Real Estate Management (IREM), which renews every year.

Everything Arkathos runs for a property management

These are the agents set up first for a property management — and because it's one platform, every plan includes all 16 Arkathos agents. Also included whenever you need them: Guardhouse, Scribe, Courier, War Room, Armory, Marshall, Mint Warden, Vault Keeper, Watchtower, Bulletin Board, Client Portal.

• Treasury — Invoicing & payment collection, Expense tracking, Accounting & bookkeeping, Business tax prep & filing, Recurring billing & subscriptions, Financial dashboards & reports.
• Sentinel — Contact & lead management, Deal / estimate pipeline, Task & follow-up tracking, SMS & email outreach, Pipeline reporting.
• Quartermaster — Online booking & appointments, Calendar & availability, Events & waitlists, Automated reminders, Job dispatch & scheduling.
• Herald — SEO & get-found content, Social media scheduling, Email & newsletter campaigns, Brand voice & content studio, Review & reputation growth, AI-overview & directory visibility.

Your tailored property management workspace

These are net-new, property management-specific capabilities — not a generic CRM bolted onto your industry.

• Rent roll & recurring-rent ledger (Treasury): Per-unit rent schedule with autopay, partial-payment handling, automated late-fee assessment, and a delinquency aging report across the whole portfolio.
• Owner statement & disbursement engine (Treasury): Month-end per-owner P&L (rent collected minus management fee minus repairs/reserves), ACH owner draw, and year-end 1099-MISC to owners.
• Maintenance work-order pipeline (Dispatch): Tenant-submitted request to vendor assignment to completion, with photos, cost, owner-approval threshold, and automatic bill-back to owner or charge-back to tenant.
• Lease lifecycle manager (Scribe): Create leases from state-specific templates with e-sign, track renewal/expiration dates and scheduled rent escalations, and fire renewal-offer alerts ahead of term end.
• Tenant screening & online application (Client Portal): Public application intake with credit/background/eviction-history pull and an approve-to-lease handoff, keyed to the vacant unit.
• Security-deposit trust ledger & move-out disposition (Treasury): Per-tenant segregated deposit accounting per state law with an itemized move-out deduction statement and statutory return-deadline tracking.
• Tenant self-service portal (Client Portal): Tenant-facing online rent payment, maintenance-request submission, and lease/document access tied to their unit.

The agents and tabs you get

Treasury for a property management surfaces Financial sheet, Invoices, Transactions, Chat. Sentinel for a property management surfaces Contacts, Overview, Tasks, Chat. Quartermaster for a property management surfaces Dispatch, Calendar, Bookings, Availability, Waitlist, Chat. Herald for a property management surfaces Compose, Schedule, Get found, Directories, ✦Studio, Chat, Brand voice.

Frequently asked questions

how much does property management software cost per unit

Per-unit plans typically run $1–5 per unit/month with $100–300 monthly minimums, plus setup/onboarding fees. Flat-fee tools cost the same at any door count. Arkathos uses flat pricing with no per-seat or per-unit fees.

best property management software for small landlords

Common small-landlord picks include TurboTenant, Innago, TenantCloud, Landlord Studio, DoorLoop and Buildium; several are free (funded by tenant fees). Match the tool to portfolio size, budget, and whether you need built-in accounting.

do i need property management software for a few rental units

For 1–2 stable units, spreadsheets often suffice. At 3–5 doors or with frequent turnover, software pays for itself through online rent collection, digital leases, automated late fees, and organized expense tracking.

how to collect rent online from tenants

Use a rent-collection platform (not Zelle or cash) to automate ACH/card payments, auto-apply late fees, send reminders, and keep a payment record for taxes. Arkathos tracks rent and tenant billing in one place.

how to run a background check on a tenant

Get written consent, then pull credit, criminal, eviction, and income data through a screening service. Apply consistent criteria and follow Fair Housing and FCRA adverse-action rules, including giving rejected applicants a copy of the report.

how to track rental income and expenses for schedule e

Keep rental money in a separate account and categorize every expense to match Schedule E lines (repairs, insurance, management fees, depreciation). Arkathos bookkeeping tags rental income and expenses by category for tax time.

free property management app with maintenance requests

TurboTenant, Innago, Avail, TenantCloud and Landlord Studio offer free landlord plans with tenant portals for submitting and tracking maintenance requests; they monetize through tenant-paid application and online-payment fees.

how long do i have to return a security deposit

It varies by state—commonly 14 to 30 days after move-out—and many states require an itemized statement of deductions. Missing the deadline can trigger penalties, so check your specific state law.

best all in one property management software

All-in-one platforms bundle rent collection, leases, screening, maintenance and accounting—AppFolio, Buildium, DoorLoop, Yardi. Arkathos adds CRM, scheduling, payroll, compliance and marketing across 16 AI agents under one flat price.

What licenses and insurance does a property management need?

Arkathos tracks 10 items for a property management, including Real estate broker license, Real estate salesperson license (working under a broker), Community Association Manager (CAM) license, Property manager permit (separate-license states). Each renewal and expiration is monitored in Watchtower with staged reminders.

What continuing education is required for a property management?

The Real estate broker license carries a continuing-education requirement of 18 hours every two years (3h Ethics, 2h Fair housing / anti-discrimination, 2h Agency / legal update, 11h General / electives). The Real estate salesperson license (working under a broker) carries a continuing-education requirement of 18 hours every two years (3h Ethics, 2h Fair housing / anti-discrimination, 2h Agency / legal update, 11h General / electives). The Community Association Manager (CAM) license carries a continuing-education requirement of 15 hours every two years (3h Legal update, 3h Insurance & financial management, 3h Operation of the physical property, 3h Human resources, 3h Elective). Watchtower logs hours by category and flags shortfalls before the deadline.

Which Arkathos agents does a property management get?

Arkathos tailors a property management workspace around 4 agents: Treasury, Sentinel, Quartermaster, Herald.

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