Remodel / project contractor software, built around EPA, E&O and milestone / progress billing schedule

Arkathos gives a remodel a workspace tailored to how the work actually runs — This workspace is built around running multi-week remodel projects — bid, take a deposit, bill by milestone, and manage change orders to completion. Arkathos tailors a remodel workspace around 5 agents: Sentinel, Treasury, Quartermaster, Scribe, Herald.

Compliance a remodel can't afford to miss

Watchtower tracks every license, bond, insurance policy, and continuing-education requirement for a remodel, with renewal cadences and staged reminders so nothing lapses.

• A remodel must maintain a State Contractor License, through the State contractors licensing board (e.g., California CSLB), which renews every two years.
• A remodel must maintain a Home Improvement Contractor Registration, through the State consumer-protection agency (e.g., NJ Division of Consumer Affairs; PA Office of Attorney General), which renews every two years.
• A remodel must maintain a EPA Lead-Safe Certified Firm (RRP), through the U.S. Environmental Protection Agency (EPA), which renews every 5 years.
• A remodel must maintain a EPA Certified Renovator (RRP), through the U.S. EPA-accredited training provider, which renews every 5 years.
• The EPA Certified Renovator (RRP) carries a continuing-education requirement of 4 hours every 60 months (4h RRP refresher training (hands-on)).
• A remodel must maintain a Contractor License / Surety Bond, through the Licensed surety company (per state board requirement; e.g., CA $25,000 bond under BPC §7071.6), which renews every year.
• A remodel must maintain a General Liability Insurance, through the Commercial insurance carrier, which renews every year.
• A remodel must maintain a Workers' Compensation Insurance, through the State-regulated workers' compensation insurer / state fund, which renews every year.
• A remodel must maintain a Builder's Risk Insurance (Course of Construction), through the Commercial insurance carrier, which renews every year.
• A remodel must maintain a Commercial Auto Insurance, through the Commercial insurance carrier, which renews every year.
• A remodel must maintain a Contractors Professional Liability / E&O Insurance, through the Commercial insurance carrier, which renews every year.
• A remodel must maintain a Cyber Liability Insurance, through the Commercial insurance carrier, which renews every year.

Everything Arkathos runs for a remodel

These are the agents set up first for a remodel — and because it's one platform, every plan includes all 16 Arkathos agents. Also included whenever you need them: Guardhouse, Courier, War Room, Armory, Marshall, Mint Warden, Vault Keeper, Watchtower, Bulletin Board, Client Portal.

• Sentinel — Contact & lead management, Deal / estimate pipeline, Task & follow-up tracking, SMS & email outreach, Pipeline reporting.
• Treasury — Invoicing & payment collection, Expense tracking, Accounting & bookkeeping, Business tax prep & filing, Recurring billing & subscriptions, Financial dashboards & reports.
• Quartermaster — Online booking & appointments, Calendar & availability, Events & waitlists, Automated reminders, Job dispatch & scheduling.
• Scribe — Document & contract templates, E-signature, Proposal & form builder, PDF / Word export.
• Herald — SEO & get-found content, Social media scheduling, Email & newsletter campaigns, Brand voice & content studio, Review & reputation growth, AI-overview & directory visibility.

Your tailored remodel workspace

These are net-new, remodel-specific capabilities — not a generic CRM bolted onto your industry.

• Milestone / progress billing schedule (Treasury): Define a payment schedule tied to project phases (deposit, rough-in, drywall, final) that auto-generates the next draw invoice when a milestone is marked complete, with retainage handling.
• Change-order workflow (Scribe): Create a numbered change order (scope + price delta + new completion date), send for customer e-sign, and on approval push the amount into the project's contract value and remaining billing so scope creep is captured and paid.
• Job costing & per-project P&L (War Room): Roll material POs, labor hours, and subcontractor costs against contract value per project to show real-time margin and over/under budget — the number a remodeler lives or dies by.
• Lien waiver & sub-payment tracking (Scribe): Track conditional/unconditional lien waivers from each subcontractor and supplier tied to each draw, so the GC doesn't release a draw without waivers in hand.
• Selections & allowances tracker (Client Portal): Let the homeowner pick finishes against budgeted allowances (tile, fixtures, cabinets) and auto-flag overages as change orders.

The agents and tabs you get

Sentinel for a remodel surfaces Overview, Contacts, Tasks, Chat. Treasury for a remodel surfaces Draft estimate, Pipeline, Invoices, Vendor credits, Sales tax, Chat. Quartermaster for a remodel surfaces Dispatch, Chat. Scribe for a remodel surfaces Documents, Templates, Chat. Herald for a remodel surfaces Get found, Directories, Compose, ✦Studio, Schedule, Chat, Brand voice.

Frequently asked questions

best software for remodeling contractors

Common picks are Buildertrend, Houzz Pro, CoConstruct, Jobber, and Contractor Foreman. All-in-one platforms that combine estimates, scheduling, job costing, and client messaging like Arkathos reduce juggling multiple tools.

how much does contractor management software cost per month

Entry tools run $50-$150, mid-market $150-$1,000, enterprise $1,000+. Most pay a flat ~$500/mo or ~$250 per user monthly. Arkathos uses flat pricing with no per-seat fees.

do i need a crm for my remodeling business

Yes if you're losing leads or forgetting follow-ups. A CRM centralizes contacts, project history, and automated follow-up. Arkathos's Sentinel CRM handles leads, estimates, and pipeline in one place.

how do i write a change order for a remodeling job

Put it in writing: describe the scope change and reason, itemize added labor/materials cost, state the timeline impact and new completion date, then get owner and contractor signatures before starting work.

how to keep track of job costs and profit margin on remodeling jobs

Use real-time job costing: track actual labor and material costs against the budget weekly, not at closeout. Recalculate gross and net margins quarterly. Arkathos's Treasury tracks job costs live.

contractor app to send estimates and get paid

Joist, Square, ContractorTools, and Contractor+ let you build estimates, auto-convert them to invoices, and collect card or ACH payments from your phone. Arkathos bundles estimating, invoicing, and payments too.

software to track subcontractor certificates of insurance

COI tracking tools (myCOI, Billy, Docutrax) store subcontractor certificates, verify coverage, and auto-alert you 60/30/15 days before expiration so an uninsured sub never works your job.

how to schedule subcontractors and crews for a remodel

Use scheduling software with calendar or Gantt views, drag-and-drop assignments, and mobile access. Tools like Buildertrend and Buildxact can auto-generate a schedule from your estimate and send crew reminders.

best all in one software to run a small general contracting business

Contractor Foreman ($49/mo), Jobber, Housecall Pro, and Buildertrend cover estimating, scheduling, invoicing, and client comms. Arkathos runs finances, CRM, scheduling, payroll, compliance, and marketing across 16 agents under flat pricing.

What licenses and insurance does a remodel need?

Arkathos tracks 11 items for a remodel, including State Contractor License, Home Improvement Contractor Registration, EPA Lead-Safe Certified Firm (RRP), EPA Certified Renovator (RRP). Each renewal and expiration is monitored in Watchtower with staged reminders.

What continuing education is required for a remodel?

The EPA Certified Renovator (RRP) carries a continuing-education requirement of 4 hours every 60 months (4h RRP refresher training (hands-on)). Watchtower logs hours by category and flags shortfalls before the deadline.

Which Arkathos agents does a remodel get?

Arkathos tailors a remodel workspace around 5 agents: Sentinel, Treasury, Quartermaster, Scribe, Herald.

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