Field service software that books the job, sends the tech, and gets you paid
Arkathos is field service software for trades businesses, from plumbers and electricians to landscapers and cleaning crews. It books jobs, dispatches them to your techs' phones, turns finished work into estimates and invoices on site, and reminds you before licenses, insurance, and permits lapse, with your books in QuickBooks or Zoho Books.
- Missed calls while you're on a jobBooking that answers itselfCustomers book online or by message any hour, and the front desk agent answers questions and fills your schedule while your hands are full.
- Whiteboard schedules and 6 AM phone callsDispatch to every phoneJobs land on each tech's phone with the address, notes, and photos, and the day reshuffles when a job runs long.
- Invoices written up at night, paid weeks laterInvoiced before you leaveTap flat-rate items into an estimate on site, get the customer's sign-off, and send the invoice straight from the job.
Also: flat-rate price book · permit & inspection tracking · truck stock · review requests · books synced to QuickBooks or Zoho Books · plans from $39/mo
Sound familiar?
You're great at the work. The phone, the schedule, and the paperwork are what wear you down.
The phone rings while you're under a sink
Every missed call is a job going to the next name on Google.
Callbacks get lost in the shuffle
You can't tell a free warranty return from new billable work, or which jobs keep coming back.
Licenses, insurance, and permits on different calendars
A lapsed license or an open permit can stop the work and hold up the payment.
Your crew's back office
These are the parts of Arkathos trades businesses use most. Every plan includes all 16.
- Scheduling
Quartermaster
Online booking by service area and time window, with a reminder the day before so the customer is home.
- Field dispatch
Dispatch
Assigns jobs to techs, sends them to each phone with notes and photos, and reroutes when the day changes.
- Front desk & support
Guardhouse
Answers messages like "can you come today?" and books the job while you work, and answers calls too with the AI receptionist add-on.
- Finance
Treasury
A flat-rate price book for fast estimates, invoices from the job site, and books synced to QuickBooks or Zoho Books.
- Inventory
Armory
Tracks the parts on each truck, deducts what a job used, and flags what to restock.
- CRM
Sentinel
Every customer and job history in one place, with warranty callbacks linked to the original job.
- Reviews
Bulletin Board
Asks for a review after every finished job and drafts your replies.
- Compliance
Watchtower
Trade licenses, contractor registration, insurance, and job permits, with renewal reminders.
A day on the road with Arkathos
Three techs, eight jobs, one emergency call, and nothing written on a whiteboard.
- Day's dispatched. Eight jobs across three techs are on their phones, routed and in order.
- Emergency call. A no-heat call comes in while you're on a job; Guardhouse books it and Dispatch slots it into the nearest tech's afternoon.
- Estimate signed on site. Your tech taps a water heater replacement from the price book, the homeowner signs on the phone, and the job is scheduled.
- Truck stock updated. The capacitor used on a repair comes off truck 2 and lands on tomorrow's restock list.
- Invoices out. Every finished job is invoiced, and yesterday's customers get a review request.
Licenses and renewals Watchtower tracks
Every trade answers to a licensing board, an insurer, and the town building department. Watchtower keeps the dates straight.
| What | Who issues it | How often |
|---|---|---|
| Trade license (plumbing, electrical, HVAC) | State licensing board | Usually every 2–3 years, with CE |
| Home improvement or contractor registration | State consumer affairs or licensing agency | Usually yearly |
| EPA Section 608 refrigerant certification | EPA-approved certifying program | Does not expire once earned |
| Job permits and inspections | Town building department | Per job, closed when the inspection passes |
| General liability insurance | Your insurer | Yearly |
| Workers' comp and commercial auto insurance | Your insurer | Yearly |
| Contractor license bond | Surety company | Usually yearly, where required |
Requirements vary by state and town. This list covers common ones and isn't legal advice; confirm with your local office.
Works with the tools you already use
Keep your books and payroll where they are. Arkathos runs the jobs and keeps the numbers in sync.
QuickBooks Online
At launchYour books stay in QuickBooks; invoices and expenses sync both ways.
Zoho Books
At launchBooks, invoices, and contacts, plus payroll totals from Zoho Payroll.
Gusto
Coming soonPayroll and contractor history for labor costs and 1099 tracking.
Avalara
Coming soonAddress-level sales tax on the invoices Arkathos creates.
QuickBooks is a trademark of Intuit Inc.; Zoho Books and Zoho Payroll of Zoho Corporation; Gusto of Gusto, Inc.; Avalara of Avalara, Inc. Arkathos is not affiliated with or endorsed by these companies.
Built for every trade
Pick your trade at signup and Arkathos sets up the jobs, pricing, and licenses that fit it.
Plans from $39/mo. Every agent included, and field techs log in free. Add-ons: Business Phone for texting and an AI receptionist, and Books & Payroll with Zoho.
Compare plansField service software questions
What is the best field service software for a small trades business?
Look for online booking, dispatch to your techs' phones, estimates and invoices from the job site, customer and job history, and reminders for licenses and insurance. Arkathos does all of that, field techs log in free, and your books stay in QuickBooks or Zoho Books.
Does Arkathos work for my trade?
Yes. It's set up for plumbers, electricians, HVAC techs, handymen, landscapers, cleaning crews, pest and pool services, remodelers, restoration companies, locksmiths, junk removal, tree service, septic, and solar installers. You pick your trade at signup.
Can my techs use it from their phones?
Yes. Techs see their jobs, notes, and photos on their phones, build estimates from your price book, and collect the customer's sign-off on site.
How do I stop missing calls when I'm on a job?
Let customers book online any hour, and let the front desk agent answer calls and messages and book jobs into open slots while you work.
What licenses does a contractor need in New Jersey?
Home improvement contractors register with the NJ Division of Consumer Affairs, and plumbers, electricians, and HVACR contractors need licenses from their state boards, plus insurance and local permits for many jobs. Confirm the details for your trade with the state.
How much does Arkathos cost?
Plans run from $39/mo to $499/mo by the number of office seats, and field techs log in free, so adding a tech doesn't raise your bill. Texting and the AI receptionist are a Business Phone add-on. You can start with a 14-day free trial on Launch.
Spend your day on the work, not the phone.
Set up your crew in minutes, or let us set it up with you.
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