Retail software that keeps the shelves stocked and customers coming back
Arkathos is retail and e-commerce software for small shops and online stores. It tracks stock by item and variant, drafts purchase orders before you sell out, keeps customers coming back with follow-ups and reviews, and keeps sales tax, licenses, and your books in order in QuickBooks or Zoho Books.
- Selling out of your best sellerReorders before you run outReorder points on every item and variant draft the purchase order to the right supplier before the shelf is empty.
- Cash drawers that never quite matchDrawer counts that add upEach register closes with a blind count, so a short drawer points to a shift instead of a mystery.
- One-time shoppers who never returnCustomers who come backFollow-ups, review requests, and gift cards bring buyers back after the first sale.
Also: variants & barcodes · gift cards · sales tax · review requests · books synced to QuickBooks or Zoho Books · plans from $39/mo
Sound familiar?
Selling is the fun part. Counting, reordering, and chasing repeat business is the grind.
Inventory lives in your head
You find out something is out of stock when a customer asks for it.
Purchase orders from old invoices
Reordering means digging through emails to find the supplier, the item code, and the last price.
Marketing happens when there's time
Which is never, so the slow months stay slow.
Your store's back office
These are the parts of Arkathos shops and online stores use most. Every plan includes all 16.
- Inventory
Armory
Products with sizes, colors, and barcodes, stock by item, and reorder points that draft purchase orders to your suppliers.
- POS & sales tax
Mint Warden
Checkout with sales tax, gift cards, and register drawers that close with a blind count.
- CRM
Sentinel
Your customer list and purchase history, with follow-ups for repeat buyers.
- Marketing
Herald
Emails, social posts, and promotions for new arrivals and slow weeks, plus local listings so shoppers find you.
- Front desk & support
Guardhouse
Answers "do you have this in a medium?" and order-status questions from your site and messages.
- Reviews
Bulletin Board
Review requests after every purchase, with drafted replies.
- Finance
Treasury
Sales, expenses, and supplier bills synced to QuickBooks or Zoho Books.
- Compliance
Watchtower
Business license, seller's permit, fire inspection, and scale registrations.
A day at the shop with Arkathos
Stock counted, questions answered, and drawers balanced without a spreadsheet.
- Reorder ready. Your best-selling candle is down to six, and the purchase order to your supplier is drafted.
- Question answered. A shopper asks online if the blue jacket comes in a medium; Guardhouse checks stock and replies.
- New arrivals out. Herald sends your new-arrivals email and schedules the posts.
- Drawers closed. Both registers close with blind counts; one is $20 short and tied to the afternoon shift.
- Reviews requested. Today's buyers get a thank-you and a review link.
Permits and renewals Watchtower tracks
Retail answers to the state tax office, the town, and sometimes weights and measures. Watchtower keeps every date in one place.
| What | Who issues it | How often |
|---|---|---|
| Business or mercantile license | Your city or town | Usually yearly |
| Seller's permit / sales tax registration | State revenue department | Ongoing filings |
| Resale certificate | State revenue department | Renew where your state requires it |
| Certificate of occupancy | Local building department | When you open, move, or change use |
| Fire safety inspection | Local fire marshal | Usually yearly |
| Scale registration (weights and measures) | State or county weights and measures office | Usually yearly, if you sell by weight |
| General liability and property insurance | Your insurer | Yearly |
Requirements vary by state and town. This list covers common ones and isn't legal advice; confirm with your local office.
Works with the tools you already use
Keep your books and payroll where they are. Arkathos runs the store side and keeps the numbers in sync.
QuickBooks Online
At launchYour books stay in QuickBooks; invoices and expenses sync both ways.
Zoho Books
At launchBooks, invoices, and contacts, plus payroll totals from Zoho Payroll.
Avalara
Coming soonAddress-level sales tax on the invoices Arkathos creates.
Gusto
Coming soonPayroll and contractor history for labor costs and 1099 tracking.
QuickBooks is a trademark of Intuit Inc.; Zoho Books and Zoho Payroll of Zoho Corporation; Gusto of Gusto, Inc.; Avalara of Avalara, Inc. Arkathos is not affiliated with or endorsed by these companies.
Built for every kind of store
Pick your store type at signup and Arkathos sets up the catalog, checkout, and permits that fit it.
Plans from $39/mo. Every agent included. Add-ons: Business Phone for texting and an AI receptionist, and Books & Payroll with Zoho.
Compare plansRetail software questions
What is the best inventory software for a small retail store?
Look for products with variants and barcodes, stock counts you can trust, reorder points, and purchase orders to your suppliers. Arkathos does all of that, adds checkout, gift cards, and customer follow-ups, and keeps your books in QuickBooks or Zoho Books.
Does Arkathos work for online stores?
Yes. It works for stores that sell online, in person, or both, with one product catalog, customer list, email marketing, and review requests.
How do I know when to reorder?
A common rule is to reorder when stock falls to your average daily sales times your supplier's lead time, plus a safety buffer. Arkathos tracks that point for each item and drafts the purchase order when you hit it.
Do I need a seller's permit?
If you sell taxable goods, you generally need to register with your state's revenue department before you collect sales tax, and online sellers may owe tax in other states too. Rules vary, so check with your state or accountant.
Can I sell gift cards?
Yes. You can issue and redeem gift cards and look up balances at checkout.
How much does Arkathos cost?
Plans run from $39/mo to $499/mo with no per-register fees. Texting and the AI receptionist are a Business Phone add-on. You can start with a 14-day free trial on Launch.
Keep the shelves full and the customers coming back.
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